Job title: Public Notary Legal Officer
Duty station: Garowe
Direct line Manager: -Gaashaan Legal and Consultancy services firm Manager.
Background:
Gaashaan Legal and Consultancy Services (GL) is a leading Lawyers firm in Somalia with headquarters based in Garowe capital city of Puntland State of Somalia and has sub-branches/representatives in Mogadishu, Baidabo, Kismaayo, and Hargeisa and has supreme registration license from Federal Government of Somalia and other federal member state registration
The firm was founded in 2016 by highly qualified and experienced Legal experts and consultants to provide unbiased, effective, efficient, and unmatched legal and consultancy services in all areas of practice. We aim to be the preferred Law Firm for our clients and take that relationship forward by making ourselves deserving enough to be their advisors.
The firm aims to provide consistently high-quality legal and consultancy services and advice including litigations, pro-bona legal service, corporate and commercial business legal practice, legal drafting and legal writing services, tax and tax law consultancy services auditing services, arbitration and dispute resolution services, translation, intellectual property right services, interpretation services, Public Notary services, third party assessments Monitoring /evaluation consultancy services, tax exception processing, customs clearance, and forwarding services, work permit resident and passport issuing support services and research legal capacity building services. Our work combines technical expertise, and an understanding of the environment in which our clients operate by business-friendly, timely, and cost-effective civil and commercial service.
Job Summary
Terms of Reference (ToR)
Public Notary officer
The Public Notary Officer shall serve as the focal point and head person of all notarial activities, including the management and referral of relevant legal documents and cases. The Notary Officer will be responsible for ensuring the timely and accurate completion of notarial documents by ensuring Somalia civil law and Puntland Public Notaries acts, with guiding legal documentation and processes. He/she will conduct notarial partial witness for all business transaction sessions and He/she is responsible for legal to ensure compliance with the law The Notary Officer will also collaborate closely with the Ministry of Justice, and company legal experts to coordinate all notarial and legal documentation activities, and ensure compliance with local and national laws.
Overall duties and responsibilities of the Employer
Under the direction and supervision of Gaashaan Legal and Consultancy Firm senior management and Executive team, the Public Notary officer will be responsible for the following tasks (but not limited to):
- Organize and prepare a detailed implementation work plan for all the intended Notaries project activities, meetings, and sessions.
- Handle and coordinate the entire Notaries activities and act as liaison officer including
- Notarization of Documents
- Verify the identity of signatories for various legal documents (contracts, affidavits, deeds, etc.).
- Administer oaths and affirmations as required.
- Witness and certify signatures on legal documents.
- Ensure the documents comply with legal requirements before notarization.
- Client Consultation:
- Guide individuals and businesses on the notarial process.
- Answer client queries regarding the preparation, completion, and submission of documents.
- Legal Compliance:
- Ensure all notarized documents meet local, national, and international legal standards.
- Stay updated with current laws, regulations, and procedures relevant to notarial services.
- Maintain absolute confidentiality and security of all client information and documentation.
- Record Keeping and Reporting:
- Maintain accurate and detailed records of all notarial acts.
- Manage the safe storage and retrieval of notarized documents.
- To develop good working relationships, liaise and maintain regular contact with a range of agencies, Notary partners, line ministries, and other key stakeholders working on the issue of Notary services
- To prepare the Notary monthly reports, quarterly progress updates, activity reports, and meeting minutes and submit them to your line manager at GL law firm by ensuring that adequate records are kept for all activities
- Handle and facilitate project administrative issues and documents and flow up timely submission of financial reports
- To work within Gaashaan law firm policies and procedures and demonstrate a commitment to the mandate, values, and ethics of Gashaan Legal and Consultancy Firm
- Participate and update Public Notary Meetings, Working Groups, and legal protection justice cluster meetings and take minutes of every necessary issue related to the Gaashaan Notary office
- Undertake any other tasks assigned by the program supervisor/director of programs.
Skills and qualification
- University degree in LLB Law or a related field. A certification in Notarial Services is preferred.
- Good understanding and experience of working in Nugaal region settlements is a definite advantage
- Verbal fluency in English, Arabic, and Somalia language
- Basic familiarity with MS application packages (world, Excel, and PowerPoint and willing to develop father
- Good cooperation skills and ability to work well independently and in a different team
- Experience working with the business community
- Familiarity with legal documentation processes and local/national regulations.
- Strong attention to detail and accuracy.
- Excellent communication and client service skills.
- Ability to handle sensitive information with discretion.
- Proficiency in legal software and documentation management systems.
- Strong self-starter able to take initiative and adapt to changing circumstances and prorates
- Positive attitude towards community work with emphasis on the ability to learn from communities and support innovative approaches to problem-solving.
Safeguarding commitment
Gaashaan Legal and Consultancy Services Firm is committed to providing a safe and secure environment for all our clients, employees, and stakeholders. We recognize our responsibility to uphold the highest standards of integrity, respect, and protection, ensuring everyone we work with is treated with dignity and fairness. Safeguarding is at the heart of our operations, and we aim to prevent any form of harm, abuse, or exploitation within our professional practices.
How to apply
Interested applicants should send their application with a CV, clear subject line, and scanned copies of their academic and provisional certificates or any other proof indication telephone number email, and two references to email: adv.mohamud@gaashan.com with copping to info@gaashan.com Please, indicate the title of the position in the subject of your email “Public Notary officer “
The position is full-time with a commitment of open-end Specific terms regarding work hours and schedules will be outlined in the employment contract.
The closing date is 14th Nov 2024
Competent Female candidates are highly encouraged to apply
Only short-listed candidates will be contacted